Enable Remote Collaboration Without Slowing Down Reviews

Remote work has become a normal part of life for building and planning departments. Whether during office closures, holidays, or hybrid schedules, staff need to stay connected and keep projects moving. The shift to electronic plan review has made that possible, allowing teams to collaborate on permits and development proposals from anywhere without disrupting operations. 

The Collaboration Challenge

Picture this: it’s Monday morning and your inbox is already full of emails about a new submittal. Planning, Building, and Fire have all been copied, but no one’s quite sure who’s reviewing what. The latest plan set lives in a shared folder, but someone has already started marking up an older version. A few comments are coming in by email, others in a chat thread, and a few reviewers have even printed their pages to work from home.

By Wednesday, you’re tracking feedback across various sources, trying to consolidate comments before the next meeting. Everyone’s doing their best but the process still feels scattered. Even with tools like Zoom and Teams, it’s hard to tell which plans are in review, which are complete, and which are waiting for someone to pick them up. 

For many agencies, this kind of remote coordination is the biggest challenge. Without a central workspace or clear visibility, reviews can stall. 

How Digital Plan Review Platforms Improve Remote Collaboration

Modern electronic plan review solutions give teams a single, shared workspace where everyone can access and review the same plans simultaneously. Building, fire, planning, and engineering departments can each work on their sections in parallel, leaving comments and seeing updates in real-time.

Key benefits include:

• A single source of truth for plan versions and markups

• Real-time visibility into review status and responsibilities

• Automated routing that removes the need for manual handoffs

• Faster communication between reviewers and applicants

Digital review systems also create a complete record of every action taken, which helps improve transparency and accountability. Instead of collecting comments through emails or spreadsheets, all notes, discussions, and updates are stored within the same platform. This consistency helps remote teams maintain momentum without losing context or accuracy.

 

Connect with an Expert to Explore Effective Plan Review Solutions Today!

 

AI's Role in the Future of Remote Plan Review

Artificial intelligence is shaping the next wave of efficiency in remote electronic plan review. AI can help perform early checks on submitted plans, flag missing documents, and identify common errors before reviewers even open a file.

By taking on repetitive or administrative tasks, AI helps reviewers focus on higher-value work and keeps projects moving with fewer delays.

Building a Future-Ready Review Process

Remote work has become a permanent part of how many agencies operate. The most successful teams combine clear communication, shared review platforms, and emerging AI tools to keep work efficient and consistent.

By adopting technology that supports flexible, connected workflows, agencies can create a future-ready review process that allows staff to stay productive from anywhere—without slowing down reviews.